Hvad er et PMS system?

Et PMS-system (Property Management System) er en softwareløsning, der hjælper hoteller med at styre den daglige drift – herunder booking, gæstehåndtering, værelsesfordeling, fakturering og rapportering. Med et PMS-system kan hotellet automatisere mange manuelle opgaver, få et bedre overblik over belægningen og yde en mere professionel service over for gæsterne. Moderne PMS-løsninger, som fx OCTOPUS PMS, kan også integreres med bookingsider som Booking.com, betalingsterminaler og marketingværktøjer, hvilket gør det lettere at drive og vækste hotelvirksomheden.

Hvordan fungerer jeres PMS?

OCTOPUS PMS fungerer som hotellets digitale hovedkontor og gør det nemt at styre den daglige drift – alt samlet ét sted. Systemet automatiserer vigtige opgaver som booking, check-ind/check-ud, værelsesfordeling, betaling og rapportering, så du sparer tid og undgår fejl. Når en gæst booker via din egen hjemmeside eller en OTA som Booking.com, bliver reservationen automatisk registreret i OCTOPUS PMS. Systemet opdaterer værelsesstatus i realtid, sender bekræftelser, og giver personalet et klart overblik over ankomster, ledige værelser og opgaver. OCTOPUS PMS er cloud-baseret, hvilket betyder, at du kan tilgå systemet hvor som helst – også fra mobilen. Det integrerer nemt med dine eksisterende systemer, fx channel manager, adgangskontrol og regnskabsprogram, så du har fuld kontrol over hotellet fra én platform.

Hvad kræver det at benytte jeres system?

For at bruge OCTOPUS PMS kræver det faktisk meget lidt – vi har gjort det nemt at komme i gang, uanset om du driver et lille bed & breakfast eller et større hotel. Du skal blot have en computer, tablet eller smartphone med internetadgang. Da OCTOPUS PMS er cloud-baseret, skal du ikke installere noget – du logger bare ind via din browser. Vi sørger for hele opsætningen, import af eksisterende data og oplæring af dig og dit personale. Vi anbefaler en stabil internetforbindelse og en moderne browser (f.eks. Chrome eller Safari), så du får den bedst mulige oplevelse. Derudover får du adgang til dansk support, onboarding og løbende hjælp, så du hurtigt får værdi ud af systemet.

Hvornår er et PMS system værd at anskaffe?

Et PMS-system som OCTOPUS PMS er værd at anskaffe, så snart du bruger unødig tid på manuelle opgaver – fx håndskrevne bookingskemaer, Excel-ark eller indtastning i flere systemer. Hvis du har mere end et par værelser og begynder at få travlt med reservationer, ændringer, betalinger eller OTA-håndtering (Booking.com, Expedia osv.), vil et PMS spare dig tid, give overblik og mindske risikoen for fejl og overbookinger. Derudover bliver et PMS ekstra værdifuldt, når du vil vokse, yde bedre service eller automatisere din drift. Jo før du digitaliserer, jo nemmere bliver det at skalere og styre dit hotel professionelt – også med få ressourcer.

Optimize your hospitality business with OCTOPUS PMS

All-in-one cloud-based PMS for hotels, restaurants, cafes, bars and B&Bs

Key benefits:

We integrate with:

Comprehensive features tailored to your business

Everything you need to run your hospitality business efficiently in one place.

Online booking

Real-time room and table reservations.

Channel Manager

Seamless integration with Booking.com, Hotels.com, Expedia and more.

Point of Sale (POS)

Integrated checkout system for easy operation.

Electronic locking system

Possibility to offer a fully self-service concept, where guests can check in via a personal PIN code – without the need for physical key delivery.

Electronic guestbook

Your guest's digital access to the stay with an electronic personal guestbook.

Accounting integration

Sync with e-conomic for streamlined finances.

Customized solutions for all hospitality sectors

No matter what type of hospitality business you run, we have the perfect solution for you.

Hotels & Motels

Comprehensive room management and guest services that make it easy to manage bookings, check-in/check-out, and guest communication.

Restaurants & Cafes

Efficient table booking and order management that helps you optimize operations and improve the guest experience.

Bars

Streamlined POS and inventory management that makes it easy to keep track of inventory, sales, and employees.

B&Bs & Campsites

Simplified guest check-in and billing, giving you more time to focus on creating an excellent guest experience.

We integrate with

OCTOPUS PMS gives you a seamless connection to all the major platforms in the hospitality industry

What our customers say

Hear what our customers say about OCTOPUS PMS

“When we made the decision to take over Hotel Edelweiss in Austria, we were faced with enormous amounts of paperwork. Therefore, it was a great relief from the beginning when OCTOPUS was integrated into our daily operations and thus helped us handle many of the tasks.”

LENE AND ANDERS BEIER

Owners of Hotel Edelweiss

“During the fall of 2019, we switched 31 Danhostels to OCTOPUS. What in such a process can seem confusing, OCTOPUS made sure to make it manageable…”

DANHOSTEL

“We are heavy users of the booking section and the cash register. The system always gives us the full overview and it is incredibly easy for us to create events. With the online booking module, saved events immediately go on sale on our website, so we see both bookings and payments ticking in automatically in no time.”

Kayak Bar

We needed a booking system for our 4 hotels and 3 restaurants along the west coast of Greenland. With 133 rooms and several meeting and conference rooms to service, we researched widely, but the choice fell firmly on OCTOPUS. Here we immediately felt in good hands.

HOTEL SØMA

“We switched to OCTOPUS because we needed a simple system that could do it all. In addition to the ease of use, we are also really happy to be able to get a quick overview of our bookings directly on our iOS phones.”

BALLEBRO FÆRGEKRO

Hotel Steenbergs is a self-service hotel with 18 rooms and 2 apartments in Nykøbing Mors. We decided to switch to OCTOPUS primarily because of their integration with E-conomics and its simple and intuitive registration and booking functions. Although we came from a good system, it quickly became too heavy and complicated.

HOTEL STEENBERG

Transparent pricing

At OCTOPUS PMS it's easy to calculate your monthly subscription price. You only pay per room/premises – no extra, hidden fees.

Number of rooms: 0-10

Copper

320 kr/month
excluding VAT

Basic functions for hotel booking and system integration.

Choose plan

Hotel booking
Online hotel booking
Translation 10 languages
e-conomic integration
Currency management

Bronze

520 kr/month
excluding VAT

Includes copper features + channel management and POS.

Choose plan

Channel Manager
Google Hotels
Rate management
POS and payment
Seasonal prices and restrictions

Silver

780 kr/month
excluding VAT

Adds restaurant features and event booking.

Choose plan

Conference system
Restaurant booking
Takeaway system
QR menu
Event booking and tickets

Gold

1300 kr/month
excluding VAT

Full package with guest communication and API.

Choose plan

Guestbook & housekeeping
Purchase module
Denmark's statistics reporting
Newsletter
Open API

Frequently Asked Questions

What is a PMS system?

A PMS (Property Management System) is a software solution that helps hotels manage their daily operations – including booking, guest management, room allocation, invoicing and reporting. With a PMS, the hotel can automate many manual tasks, gain a better overview of occupancy and provide a more professional service to guests. Modern PMS solutions, such as OCTOPUS PMS, can also be integrated with booking sites such as Booking.com, payment terminals and marketing tools, making it easier to run and grow the hotel business.

How does your PMS work?

OCTOPUS PMS acts as the hotel’s digital headquarters, making it easy to manage daily operations – all in one place. The system automates important tasks such as booking, check-in/check-out, room allocation, payment and reporting, saving you time and avoiding errors. When a guest books via your own website or an OTA like Booking.com, the reservation is automatically registered in OCTOPUS PMS. The system updates room status in real time, sends confirmations and gives staff a clear overview of arrivals, available rooms and tasks. OCTOPUS PMS is cloud-based, which means you can access the system from anywhere – even from your mobile phone. It easily integrates with your existing systems, such as channel manager, access control and accounting software, so you have full control of your hotel from one platform.

What does it take to use your system?

Using OCTOPUS PMS actually requires very little – we have made it easy to get started, whether you run a small bed & breakfast or a larger hotel. All you need is a computer, tablet or smartphone with internet access. Since OCTOPUS PMS is cloud-based, you don't have to install anything – you just log in via your browser. We take care of the entire setup, import of existing data and training for you and your staff. We recommend a stable internet connection and a modern browser (e.g. Chrome or Safari) so that you get the best possible experience. In addition, you get access to Danish support, onboarding and ongoing help so that you quickly get value from the system.

When is a PMS system worth purchasing?

A PMS system like OCTOPUS PMS is worth acquiring as soon as you spend unnecessary time on manual tasks – e.g. handwritten booking forms, Excel sheets or entering data into multiple systems. If you have more than a few rooms and start to get busy with reservations, changes, payments or OTA handling (Booking.com, Expedia etc.), a PMS will save you time, provide an overview and reduce the risk of errors and overbookings. In addition, a PMS becomes extra valuable when you want to grow, provide better service or automate your operations. The sooner you digitize, the easier it will be to scale and manage your hotel professionally – even with few resources.

Contact us

We are outside opening hours, for customers we can be contacted at +45 73 700 100

If you have any questions, please call

We answer calls on weekdays from 9 AM to 3 PM.

Outside regular office hours, we naturally have our emergency phone line available to our customers, which can be used 24/7 for urgent matters.

Experience OCTOPUS PMS risk-free

* No credit card required. No binding contracts.

Optimize your hospitality business with OCTOPUS PMS

All-in-one cloud-based PMS for hotels, restaurants, cafes, bars and B&Bs

Key benefits:

We integrate with:

Comprehensive features tailored to your business

Everything you need to run your hospitality business efficiently in one place.

Online booking

Channel Manager

Point of Sale (POS)

Electronic locking system

Electronic guestbook

Accounting integration

Customized solutions for all hospitality sectors

No matter what type of hospitality business you run, we have the perfect solution for you.

Hotels & Motels

Restaurants & Cafes

Bars

B&Bs & Campsites

We integrate with

OCTOPUS PMS gives you a seamless connection to all the major platforms in the hospitality industry

What our customers say

Hear what our customers say about OCTOPUS PMS

LENE AND ANDERS BEIER

DANHOSTEL

Kayak Bar

HOTEL SØMA

BALLEBRO FÆRGEKRO

HOTEL STEENBERG

Transparent pricing

At OCTOPUS PMS it's easy to calculate your monthly subscription price. You only pay per room/premises – no extra, hidden fees.

Copper

Bronze

Silver

Gold

Frequently Asked Questions

What is a PMS system?

How does your PMS work?

What does it take to use your system?

When is a PMS system worth purchasing?

Contact us

If you have any questions, please call

Experience OCTOPUS PMS risk-free

OCTOPUS PMS

Contact

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