Innovation Arkiv - OCTOPUS PMS

Integration til MobilePay

Physical integration with MobilePay.

With an integration to MobilePay, we make receiving digital payments easier than ever before – and of course still comply with SKAT’s requirements.

That's how it works

Scan the QR code:
The guest opens their own MobilePay app and scans your static QR code, which you have generated in the OCTOPUS system.

Payment request:
The amount is entered in the OCTOPUS system and a payment request is sent directly to the customer's MobilePay app.

Automatic registration:
Once the guest has paid, the payment is automatically registered in the OCTOPUS cash register.

Price information:
The price per MobilePay transaction is 0.99% – This is set by MobilePay and therefore unfortunately not something we can change.

With an integration to MobilePay, we make receiving digital payments easier than ever before – and of course still comply with SKAT’s requirements.

Contact us for integration.

If you are interested in implementing this integration, you are more than welcome to contact us. We will send you an individually generated link for your company, which you should use to get started.

09Nov

By Signe Johannesenin Innovation

OCTOPUS on the future of the hotel experience

OCTOPUS on the future of the hotel experience:

The receptionless hotel.

As technology constantly evolves, we also see that traditional business models and service industries are changing. One example of this development is in the hotel industry, where new technologies and innovative approaches challenge the conventional perceptions of what a hotel stay entails.

An exciting concept that is gaining increasing popularity is the receptionless hotel.

Automation and efficiency
Running a receptionless hotel does not mean that there is no form of service or staff available. Instead, technology is used to minimize the need for manual work by the staff, which can easily be handled automatically through digital systems – this gives the staff time to provide better personalized service as well as time for other tasks.

One key component of this concept is the use of electronic locks that can be opened with a PIN code instead of a traditional key or card. This technology gives guests access to their rooms without the need for physical key handover or contact with a receptionist.

Prepayment provides security and freedom A central idea in the receptionless hotel concept is prepayment. Guests pay for their stay online in advance, just as they do with other online purchases. This has several advantages – the reception does not need to spend time handling payments, and the guests experience a sense of control and flexibility. They know that their stay is already paid for, which eliminates concerns such as queues and unnecessary time spent on check-in and check-out.

Direct access with personal PIN code
On the day of check-in, guests receive a PIN code that gives them access to the hotel's entrances as well as their room for the period they have booked. This means that guests do not have to contact a receptionist to get keys.

The first time guests use the PIN code on their room door, they are automatically checked into the OCTOPUS system. This creates a simple and self-service experience for the guests, who can arrive at the hotel at any time – for example, late at night.

No hassle and waiting at the reception
Because the stay is already paid for, guests do not need to worry about standing in line at the reception to settle the bill. When they leave their room in the morning and use their PIN code, the electronic lock will automatically update the OCTOPUS system with the status that the guest has checked out and will not return. This efficient process saves time for both guests and especially the cleaning staff, who can immediately begin preparing available rooms.

Restaurant and payment options
Although the hotel is receptionless, guests are still able to use the hotel's facilities, including the restaurant. Payment in the restaurant can be made using a credit card or cash, which gives guests the freedom to choose their payment method.

Conclusion The receptionless hotel concept demonstrates how technology and automation can change the way we experience hotel stays. Although there is still a need for staff to maintain the property and assist guests when necessary, this approach eliminates unnecessary contacts and makes the entire experience more efficient and seamless. For both guests and the hotel industry, the receptionless hotel may prove to be an innovative way to adapt to today’s technological developments and increase customer satisfaction.

It is an exciting step towards the future of the hotel experience, one that we at OCTOPUS already have extensive experience with. We are constantly developing new automations and digitizing in several hotels – to leverage the staff's qualifications and give them time to serve the guests as well as handle ad hoc tasks more quickly.

13Apr

By Signe Johannesenin Innovation

Create personalized guest discounts

When the big parties come along, you must be ready.

With OCTOPUS, you can easily set up a guest discount, where you can pre-reserve a specified number of rooms for selected guests.

Do you already have OCTOPUS?
Click on the menu in the top right corner > Guests > Guest discounts.

Examples where a direct allocation of rooms can be an advantage:

Wedding
The guests have received an OCTOPUS link through the couple's invitation, where they can book their stay themselves.

St. John's, Valentine's, etc.
Perhaps you have a restaurant where you offer a delicious wine menu for the evening dinner. In advance, guests can book a stay that is offered exclusively to dining restaurant guests. For example, at a specific price, because you have offered a package deal and they thereby receive a discount on their subsequent stay.

Conference and courses
Here, it's often a first-come, first-served basis. To ensure that there is space for a specific number of participants, you can reserve directly in the OCTOPUS system. This way, event organizers can guarantee rooms – and thereby recommend accommodation

05Apr

Fordelene ved et dansk totalsystem til hotel- og restaurationsbranchen

By Signe Johannesenin Innovation

The benefits of a Danish all-in-one system for the hotel and restaurant industry

The total system for the hotel and restaurant industry.

Almost 8 years ago, Thorben G. Jensen, CEO of OCTOPUS, bought a building that was to be fitted with 10-15 hotel rooms in various sizes.

Very quickly he discovered that the industry was missing an affordable, robust, and modern total system that could keep up with current trends and, above all, match the pace at which the hotel’s ideas were being implemented.

Patience with long support wait times for complicated systems, which could only handle half of the challenges at the hotel, wore thin – Thorben made the decision to develop a hotel and restaurant system himself.

Today, we call it OCTOPUS and offer hotels and restaurants a total system that is both user-friendly, fast, stable, and does not cost a fortune.

Our combination of customers, an industry in constant development, and our own development department has given us a high-quality system. With the slightest idea from our staff and new demands from customers or guests, the road to a finished solution is short. We can do that because we understand the challenges and have a strong and above all skilled in-house team.

We are happy to provide a free and non-binding demo.

Examples of integrations.

– as our customers have suggested and we have subsequently developed for all OCTOPUS users:

Booking portals.

Over time, we have created many excellent integrations with various OTAs. More are continuously being added as popularity and demand grow. If your guests book via a booking portal, OCTOPUS will automatically reserve the room, thereby avoiding overbooking – it is immediately updated on all the other booking portals you have chosen, for example if they are sold out or if you have changed the prices.

Currently, we have almost 20 different booking portals that we have direct integration with – more will be added continuously as the needs of our customers arise.

Payment solutions.

With e-conomic, handling and bookkeeping of invoices and receipts becomes easier than ever before. All payments are linked to customer accounts, and all payments, cash register reports, and invoices are automatically transferred to your e-conomic system.

With OCTOPUS Cash Register, you also have the option to integrate your NETS payment terminal with OCTOPUS, so that all transactions are automatically recorded in the system.

If you want a payment solution without the physical terminals, it’s Vibrant you should look at. Here, payment takes place wirelessly and directly on an Android phone. Of course, it's fully integrated with OCTOPUS.

Danmarks Statistik

With just a few clicks, you can easily report the mandatory data to Statistics Denmark. All your data is electronic, so the system can immediately generate the correct statistics for the chosen period.

OCTOPUS HEAT™

Danfoss Ally™-termostaterne er designet til at optimere energiforbruget og kan hjælpe med at reducere energiregningen. Ifølge Danfoss kan brugen af Ally™-appen til at planlægge opvarmningen efter daglige rutiner resultere i energibesparelser på op til 23% . Disse termostater er nemme at installere og kan automatisk justere temperaturen baseret på indstillingerne i OCTOPUS-systemet, såsom nattesænkning og lav varme på ledige værelser.

Electronic Locks

Guests may experience significant waiting and travel time before reaching your hotel. They shouldn't have to stand in line at the reception to receive a physical key—only to queue again to return it at check-out. Provide your guests with the option to use a PIN code for door access. All locks can be synchronized with OCTOPUS, resulting in substantial time and cost savings. This approach allows more time to serve your guests, ensuring they have the best experience with you.

22Mar

By Signe Johannesenin Innovation

Free access to all statistics

With OCTOPUS, you gain unrestricted access to a vast array of statistics.

Reports on occupancy rates, booking history, revenue reports, etc., can be provided as regular data as well as graphical pivot tables. In addition, electronic reporting to, for example, Statistics Denmark can also be automated.

t present, we have over 20 different integrations—and more are continually being added.

Examples of statistics:

Statistics per room

Here, with lightning-fast date searches, you can see how your guest occupancy per room has been. If the hotel often has 1 person per room, it may typically be business travelers who are busy in the morning.

If there are many rooms with 2 persons, it often indicates that your hotel is popular among couples. In such cases, focusing on romantic elements and offering add-ons like a fine dinner can be beneficial.

Turnover report

The purpose of extracting this statistic is to provide a simple and clear insight into the actual earnings per booking.

By inputting your own expenses for items such as breakfast, linen packages, commission payments, cleaning, etc., you obtain a net sum that you can navigate from.

By inputting your own expenses for items such as breakfast, linen packages, commission payments, cleaning, etc., you obtain a net sum that you can navigate from. This approach allows you to continuously monitor whether you are earning enough per room or if adjustments are needed.

22Mar

By Signe Johannesenin Innovation

Meet the team behind OCTOPUS"

Expertise and Experience

Our strong team is a crucial part of OCTOPUS.

The team consists of dedicated and experienced specialists who are ready to assist our customers in navigating the many new solutions that we continuously add to our total system.

We all have an in-depth understanding of our software and can assist with everything from navigating our user interface to identifying and resolving more complex technical challenges

Our team is also updated with the latest technological advancements and trends, giving us a unique advantage in delivering quality support to our customers.

OCTOPUS er et online totalsystem til hele hotel- og restaurationsbranchen.

Vores hovedprodukter er (online) booking af værelser og bordbestilling, integreret/eller fritstående kasseapparat, self-service-løsninger som elektronisk styring af døre og varmeforbrug, status på værelsesrengøring, opgavelister med mere – alt sammen direkte i en webbrowser!

We are a Danish company with Danish support, self-developed software, and servers located on Danish soil—and our system is tailored to each customer's needs.

We would be delighted to assist your business. Please feel free to contact us for a free and non-binding walkthrough of our system.

Call 73 700 100

We are happy to offer a free and non-binding walkthrough as well as pricing for our total system.

Physical integration with MobilePay.

That's how it works

Contact us for integration.

OCTOPUS on the future of the hotel experience:

The receptionless hotel.

When the big parties come along, you must be ready.

Examples where a direct allocation of rooms can be an advantage:

The total system for the hotel and restaurant industry.

We are happy to provide a free and non-binding demo.

Examples of integrations.

Booking portals.

Payment solutions.

Danmarks Statistik

OCTOPUS HEAT™

Electronic Locks

​With OCTOPUS, you gain unrestricted access to a vast array of statistics.

Examples of statistics:

Statistics per room

Turnover report

Expertise and Experience

Our strong team is a crucial part of OCTOPUS.

OCTOPUS er et online totalsystem til hele hotel- og restaurationsbranchen.

Call 73 700 100

With OCTOPUS, you gain unrestricted access to a vast array of statistics.